Check-Ins

Turn the update into the next coaching decision.

Create recurring check-ins, let clients save and submit on their time, then review each response beside the context that matters before you reply.

Join the waitlist See the check-in workflow

Coaching signals stay beside the response. The coach still decides what happens next.

CHECK-INSNorthline Coaching

ReviewingThis week

WEEKLY PROGRESSMaya Chen Submitted Aug 30 · 4:12 PM

Complete

ENERGY6 / 10Down 2 from last response

SORENESS7 / 10Up 3 from last response

CLIENT NOTE

Two late work nights this week. Training was completed, but lower-body soreness stayed high after Friday.

2 attachments

COACH SUMMARYReduce lower-body loading and check sleep before the next session.

load adjustmentsleep

Create follow-up taskMark reviewed

Fictional workspace and client data.

One review line

Prepare. Collect. Review. Respond.

Check-ins work when the structure, recurring schedule, client response, and coach review stay connected instead of becoming four separate admin jobs.

01
Prepare
Shape the update around the coaching question.
Start blank, use a preset, import an eligible Form, or duplicate a template. Add simple conditional questions, choose the review context, and preview the client flow before saving.
02
Collect
Give the update a dependable rhythm.
Set the cadence, local time, timezone, and due window. Clients can save a draft, return later, attach context, and submit when ready.
03
Review
Read the response beside the useful signals.
Move from the queue into answers, recent numeric changes, nutrition and RPE trends, and photo references where they are available.
04
Respond
Record the coaching decision in the same thread.
Add a summary, tags, or media feedback, then mark the review complete and create a follow-up task when the client needs a next step.

Prepare the update

Start from the right amount of structure.

Choose a starting point, shape the questions, and select the coaching context that should be available during review. The template stays editable instead of locking the coach into a generic questionnaire.

Choose the nutrition, training, and habit context you want to see alongside the client's answers when it is time to review.

See Forms and Intake

Blank

Write a purpose-built check-in from the first question.

Preset

Begin with a reusable pattern and edit it for the workflow.

Forms import

Convert an eligible Form into a one-time editable copy.

Duplicate

Carry proven structure forward without changing the source.

Collect on rhythm

Recurring without becoming routine admin.

The schedule tells Fitflux when to create the next check-in. The client experience keeps the update easy to start, pause, and finish.

Recurring scheduleACTIVE

WEEKLY PROGRESSEvery Friday at 5:00 PM

Weekly, every two weeks, or monthly
Local schedule time and timezone
A due window from 1 to 168 hours
Off, preset, or custom reminder timing
Pause, resume, or archive the schedule

Edit reminder timing or pause, resume, and archive the schedule without rebuilding the template.

Illustrative client draft with fictional data.

Open and history

Clients can separate what needs attention now from submitted and reviewed updates.

Drafts and autosave

Progress stays attached to the active check-in while the client gathers the rest of the update.

Attachments and receipt

Supporting media, submission details, and the reviewed snapshot keep the handoff understandable.

Review with context

Keep the response in the centre of the decision.

A coach can move from missed, due, needs-review, and reviewed states into the submitted update, then use the available context to decide what deserves a response.

Spot a change, read the client's explanation, and decide whether to adjust the plan or follow up. You choose the next step.

Answers

Read the submitted response first.

The response remains the centre of the review instead of disappearing behind a score or alert.

Recent change

See comparable numeric answers that moved.

Changes such as energy or soreness can point the coach toward the part of the update that deserves attention.

Selected context

Put the week behind the answers.

See available nutrition, training load, and habit streaks, with the source and time period shown so you know what you are reviewing.

Photo references

Compare submitted and latest progress photos.

Visual context can sit beside the response when the client has provided it.

Respond deliberately

Finish the review with the coach's interpretation.

Keep the submitted response, coach summary, tags, and reviewed history tied together so the next conversation can pick up the same thread.

Coach summary

Capture the interpretation that should remain with the reviewed response.

Voice or media feedback

Add richer feedback when a written summary is not the right format.

Give the client a next step

Turn the review into a follow-up task.

Create a client task from the review, then manage its due date and reminders in Tasks. The coaching summary stays with the check-in, so you can return to the reason behind the next step.

Connected coaching work

Carry the conversation into the rest of your coaching.

Forms and Intake

Create Forms, group ordered Form Sets, send them once to clients, and review completed responses in one inbox.

Daily Review

Start each coaching day with client signals, planned follow-up, and the next review actions in one queue.

Automations

Set up repeatable client messages, reminders, and internal lead follow-up. Choose the trigger, audience, and timing before activating.